Email is the most popular form of business communication and it’s going to increase according to the 2014-2018 Email Statistics Report, by The Radicati Group.Here are some interesting statistics highlighted in the Report: Scroll to the bottom and then select Create a custom Search Folder. Then click on the New Search Folder option. Press Enter.Click on the Search Folder option on the left side pane in Outlook. Type a name for the new folder. NOTE: Your account name may vary, depending on what you entered under Account Description when you set up Outlook.When you place the commands that you use most often in the Ribbon Bar, you can save time and increase your productivity.Before you begin, make sure the Ribbon is displayed. That is unless you customize the Ribbon Bar in Outlook 2016. Sending emails can take up a lot of time and be really frustrating if you have to go searching for hidden commands buried in mouse clicks, buttons and tabs. It’s expected that 43 emails will be sent each day, at an average of five an hour, or one about every 10 minutes.And, if you do email marketing add a lot more to these numbers. By 2018, 97 emails will hit inboxes each day, at an average of 12 emails every working hour. Workers receive an extra 13 emails a day on average now than in 2011.
![]() For some basic directions on customizing tabs on your Ribbon click here. You can also hide those that you don’t use often. Click it and now your Ribbon will always show in Outlook (unless you decide to hide it again.)You can personalize your Ribbon to order the tabs and commands the way you want them. You’ll see a little pin in the upper right. Here you can see that the Ribbon Bar is missing:To show the Ribbon, click on View. Click the New Group button at the bottom. In the list on the right, verify that a “ New Mail Message” is expanded and select the Clipboard Group. Go to the Choose Commands dropdown menu.Next, scroll down until you find the Choose Forms command.Make sure the custom button you created is highlighted.The Choose Form command now appears under the new button you created.If you want to create a custom icon for your new command, open Form Email.Next, click on the Choose Form option, and click Rename.Click OK to close the window and try out your new Choose Form button on the Ribbon Bar.Your Choose Form window opens and you can select the template you want.Highlight the Email Form you want to send and select OK.Up pops your new template ready to write and send!Want to Add a Command to a Custom Group? Here’s How:Say you want to put the Spelling & Grammar command in its own group on the Message tab. Highlight the option by left-clicking your mouse and click Rename.You’ll be presented with a number of options, in the Display Field enter the new name for your option.Click OK and your option will be renamed.Now it’s time to add the command to the new button. There’s a command for this that you can add to your Ribbon Bar: Open Outlook and click on the File tab.On the Sidebar to the left of your screen, click Options.In the Options window, click Customize Ribbon.In the Customize Window, highlight Home Mail tab.Next, click the New Group button at the bottom of the window.To reorder where the New Group option appears, left-click it and drag it into the position you want.If you prefer, you can rename this option so it’s more descriptive. If you want to make the same customizations in your other Office applications, you must open each of them to make the same changes.Let’s say you use email forms all the time in your communications. With New Group (custom) selected, click Rename and give the group a name. In the list on the right, make sure that Home (Mail) is expanded and select Move group. Press OK and your command should show up on the default Message tab when you compose a message.Now, Let’s Add a Command to a Pre-Defined Group:We’ll add the Print Command to the “Move” Group on the Home Tab. (If the command that you want isn’t here, use the “Choose commands from” dropdown list at the to: All Commands.) Click Add. From the list on the left, select the Spelling & Grammar command. Microsoft for mac change list level bulletOpen the list at the bottom until you see the group that you’re editing. Set the “Choose commands from” dropdown list to: All Tabs There’s also a “Quick Print” command which immediately sends the selected message to your default printer without any additional prompts for settings. If the command that you want doesn’t show in this list, use the “ Choose commands from” dropdown list at the top: All Commands. From the list on the right, select Print. Follow the same processes with other commands you use most often. Your command should now show up on the default Main tab of Outlook within the “Move & Print group.Now, no more searching for commands in Outlook 2016 when you need them. Now, select the pre-defined “Move” group and click the << Remove button. Add all the commands that you wish to keep from this pre-defined group to your newly created group by clicking the Add > button. On the right, verify that your newly created group “Move & Print” is selected. The experts at Intelice Solutions will be happy to share them with you. You can also do this with the Ribbon for other Microsoft products like Excel, Word and Powerpoint.There are a lot more ways you can customize your Microsoft Outlook and other Office products.
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